Information we collect

This notice applies to all information collected on The Western Suntones website, or submitted to The Western Suntones at any time through any of our services on the website.

Automatic information

We receive and store certain types of information whenever you visit The Western Suntones. Like many websites, we use cookies, and we obtain certain types of information when your web browser accesses our site and automatically store it in log files. This information includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and the full Uniform Resource Locators (URL) click stream data.

We use this information, which does not identify individual users, to analyse trends, to administer the site, to track movements around the site and to gather demographic information about our user base as a whole. We do not link this automatically-collected data to personally identifiable information. IP addresses are tied to personally identifiable information to prevent and block abusers to keep using our services such as members who violate our terms of service.


A cookie is a small text file that is stored on a user’s computer for record-keeping purposes. The Western Suntones use cookies on our website. We do not link the information we store in cookies to any personally identifiable information you submit while on our site. We use both session ID cookies and persistent cookies.

We use session cookies to make it easier for you to navigate our site. A session ID cookie expires when you close your browser.

A persistent cookie remains on your hard drive for an extended period of time. We set a persistent cookie to store your passwords, so you don’t have to enter it more than once. Persistent cookies also enable us to track and target the interests of our users to enhance the experience on our site.

You can remove persistent cookies by following directions provided in your internet browser’s ‘help’ file. If you reject cookies, you may still use our site, but you will be asked to enter your username and password again every time you closed your browser or your session has timed out.

Email communications

As a customer of The Western Suntones you may receive occasional email communications from us that relate to the services we provide to you, and you will have the option to opt-out of all non-essential email and postal mail.

The way we use information

We use the information you provide about yourself or others to complete the transaction for which it is intended. This may include administering a service such as registration, email, forum, etc. or contacting you if you have indicated your permission to do so by agreeing to accept further notification and service announcement from us on your member profile page.

You can choose to opt-out of receiving any further notification from your member profile page. We do not share this information with external entities without your permission.

Information sharing and disclosure

We share aggregated demographic information about our user base with our marketing consultants via Google Analytics or other apps. This information does not identify individual users. We use this information to better design our website and services.

Personally identifiable information (PII)

The Western Suntones do not share, sell, rent, or trade PII with third parties for their promotional purposes except with your explicit consent. Finally, we never use or share the personally identifiable information provided to us online in ways unrelated to the ones described within this privacy policy without also providing you an opportunity to opt-out or otherwise prohibit such unrelated uses.

Legal disclaimer

We may disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or to comply with a judicial proceeding, court order, or legal process served on our website.


The security of your personal information is important to us. We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it.

No method of transmission over the internet, or method of electronic storage, is 100% secure, however. If we request or transmit sensitive information, such as credit card information, we use industry standard, secure socket layer (SSL) encryption. If we use an external booking and/or payment service – which may or may not be embedded within our site – that service will also use secure encryption.

Links to other sites

This privacy statement applies only to information collected by this website, which may link to other sites that are not owned or controlled by The Western Suntones. We cannot be held responsible for the privacy practices of other such sites. We encourage you to be aware when you leave our site and to read the privacy statements of each and every website that collects personally identifiable information.

Changes to this privacy policy

We reserve the right to modify this privacy statement at any time, so please review it as a matter of course. At all times we will respect and prioritise your security, privacy and safety.


If you have any questions about our privacy policy, please contact us.

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